The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual HQS inspections is permitted. 0 points. As a (2) HUD verification method: MTCS report - Shows percent of newly leased units where the beginning date of the assistance contract is before the date the unit passed HQS inspection. It also states explicitly that units assisted under the voucher homeownership option or . Click the fillable fields and add the required info. There are 3 indicators which require a QC sample from tenant files. (2) An PHA that subcontracts administration of its program to one or more subcontractors shall require each subcontractor to submit the subcontractor's own SEMAP certification on the HUD-prescribed form to the PHA in support of the PHA's SEMAP certification to HUD. 0 points. (8) Be signed by the PHA board of commissioners chairperson and by the PHA executive director. HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. 63 FR 48555, Sept. 10, 1998, unless otherwise noted. (ii) The PHA has filled 60 to 79 percent of its mandatory FSS slots and 30 percent or more of FSS families have escrow account balances. (1) This indicator shows whether newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. The section eight management assessment program (SEMAP) measures the performance of the public housing agencies (PHAs) that administer the housing choice voucher program in 14 key areas. 0 points. (ii) The data submitted by the PHA for the deconcentration bonus does not show that the PHA met the requirements for bonus points in paragraph (h)(1)(i), (ii) or (iii) of this section. SEMAP will help HUD target monitoring and assistance to PHA programs that need the most improvement. endstream endobj 370 0 obj <>/Metadata 22 0 R/Names 391 0 R/Outlines 27 0 R/PageLayout/OneColumn/Pages 365 0 R/StructTreeRoot 30 0 R/Type/Catalog/ViewerPreferences 392 0 R>> endobj 371 0 obj <>/ProcSet[/PDF/Text]>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 372 0 obj <>stream (24 CFR 982.4, 24 CFR 982.54(d)(15), 982.158(f)(7) and 982.507). (2) HUD verification method: PHA data submitted on the SEMAP certification form concerning payment standards. If HUD determines that the quantity of MTCS data is insufficient for adequate analysis, HUD will not award points under this bonus indicator. 0 points. (1) Submission of deconcentration data in the HUD-prescribed format for this indicator is mandatory for a PHA using one or more payment standard amount(s) that exceed(s) 100 percent of the published FMR set at the 50th percentile rent to provide access to a broad range of housing opportunities throughout a metropolitan area in accordance with 888.113(c) of this title, starting with the second full PHA fiscal year following initial use of payment standard amounts based on the FMR set at the 50th percentile rent. (C) The PHA uses the appropriate utility allowances to determine gross rent for the unit leased. information or personal data. 29, 2000; 65 FR 16823, Mar. For example, a report generated on February 15, 2015 5 points. Bonus points will be awarded if: (i) Half or more of all Section 8 families with children assisted by the PHA in its principal operating area at the end of the last completed PHA fiscal year reside in low poverty census tracts; (ii) The percent of Section 8 mover families with children who moved to low poverty census tracts in the PHA's principal operating area during the last completed PHA fiscal year is at least 2 percentage points higher than the percent of all Section 8 families with children who reside in low poverty census tracts at the end of the last completed PHA fiscal year; or. This web site is designed for the current versions of Comments or questions about document content can not be answered by OFR staff. 10 points. Deconcentration bonus. mo[ /!+)'"#cDW~Rb`HJ&SA`AroihmAWZ'=zffFaviRES1jl)8*JkMQ;h$v#E"L*2wy#bjdcfH+Cyl6'zNF D10gwr ), (ii) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 95 to 97 percent. This section states the performance indicators that are used to assess PHA Section 8 management. It is not an official legal edition of the CFR. (See 985.3 .) (2) HUD verification method: MTCS report - Shows percent of HQS inspections that are more than 2 months overdue. In addition, HQS-related SEMAP indicators and their impact on the PHA's SEMAP score are included. (24 CFR 982.405(b)). [63 FR 48555, Sept. 10, 1998, as amended at 68 FR 37672, June 24, 2003]. (0 points.). endstream endobj 374 0 obj <>stream If the HUD verification method for the indicator relies on data in MTCS and HUD determines those data are insufficient to verify the PHA's certification on the indicator due to the PHA's failure to adequately report family data, HUD will assign a zero rating for the indicator. (ii) The PHA's SEMAP certification includes the statements in paragraph (c)(3)(i) of this section, except that the PHA obtains and uses independent verification of income, properly attributes allowances, and uses the appropriate utility allowances for only 80 to 89 percent of families. The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual HQS inspection on Form HUD-50058, and to allow the processing of the data into MTCS. 0 points. Since SEMAP ratings are generally calculated based on the percentage of the PHA's leased housing units that meet the specified criteria, a difference of one or two units can have a disproportionate impact on a small PHA's SEMAP score. ), (iii) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was less than 95 percent. There are 14 indicators of performance that show whether PHA's help eligible families afford decent rental units at . SEMAP will help HUD target monitoring and assistance to PHA programs that need the most improvement. Performance Indicators 14 indictors plus Bonus. (c) On-site confirmatory review. (1) This indicator shows whether the PHA completes a reexamination for each participating family at least every 12 months. (1) This indicator shows whether the PHA has written policies in its administrative plan for selecting applicants from the waiting list and whether the PHA follows these policies when selecting applicants for admission from the waiting list. (24 CFR 982 subpart K). 42 U.S.C. "Published Edition". If HUD determines that the quantity of MTCS data is insufficient for adequate analysis, HUD will not award points under this bonus indicator. This initiative under the Energy Sector Management Assistance Program (ESMAP) supported the scale-up of power generation from renewable energy (RE) sources through resource assessment and mapping activities globally and at the country level from 2013 to 2020. (1) Annual review. (1) Notwithstanding an PHA's SEMAP score, HUD may modify or withhold an PHA's overall performance rating when warranted by circumstances which have bearing on the SEMAP indicators such as an PHA's appeal of its overall rating, adverse litigation, a conciliation agreement under Title VI of the Civil Rights Act of 1964, fair housing and equal opportunity monitoring and compliance review findings, fraud or misconduct, audit findings or substantial noncompliance with program requirements. An PHA that expends less than $300,000 in Federal awards and whose Section 8 programs are not audited by an independent auditor (IA), will not be rated under the SEMAP indicators in paragraphs (a) through (g) of this section for which the annual IA audit report is a HUD verification method. Knowledge of HUD-established performance standards (for HCV, SEMAP indicators) performance standards as they relate to income and rent determinations. PHA's quality control sample means an annual sample of files or records drawn in an unbiased manner and reviewed by an PHA supervisor (or by another qualified person other than the person who performed the original work) to determine if the work documented in the files or records conforms to program requirements. T: 202-708-1112 HUD shall assess and score the performance of a PHA with less than 250 assisted units once every other PHA fiscal year, unless the PHA: (i) Elects to have its performance assessed on an annual basis; or. The PHA's method must take into consideration the location, size, type, quality and age of the units, and the amenities, housing services, and maintenance and utilities provided by the owners in determining comparability and the reasonable rent. (c) An PHA's SEMAP certification is subject to HUD verification by an on-site confirmatory review at any time. This indicator applies only to PHAs that have received approval to establish success rate payment standard amounts in accordance with 982.503(e). 5 points. A low poverty census tract is defined as a census tract where the poverty rate of the tract is at or below 10 percent, or at or below the overall poverty rate for the principal operating area of the PHA, whichever is greater. (B) Based on the PHA's quality control sample of tenant files, the PHA follows its written method to determine reasonable rent and has documented its determination that the rent to owner is reasonable in accordance with 982.507 of this chapter for at least 98 percent of units sampled at the time of initial leasing, if there is any increase in the rent to owner, and at the HAP contract anniversary if there is a 10 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. This number is divided by the number of mandatory FSS slots, as determined under 984.105 of this chapter. We recommend you directly contact the agency responsible for the content in question. (iv) 30 percent or more of FSS families have escrow account balances, but fewer than 60 percent of the PHA's mandatory FSS slots are filled. This measure combines the voucher lease-up and funds expenditure measures: the SEMAP measure is the higher of an agency's voucher lease-up and funds expenditure rates. Subscribe to: Changes in Title 24 :: Subtitle B :: Chapter IX :: Part 985. WQP}'Qu_I8Q_ mp (b) The PHA must send a written report to HUD describing its correction of any identified SEMAP deficiency. SEMAP INDICATOR #1 SEMAP INDICATOR #1 SELECTION FROM WAITING LIST At least 98 percent of families must be selected from the waiting list in accordance with the PHA policy. Regulations are found at 24 CFR 985. (vi) The PHA has filled fewer than 60 percent of its mandatory FSS slots and less than 30 percent of FSS families have escrow account balances. (2) HUD verification method: This method is based on the percent of units leased under a tenant-based or project-based HAP contract or occupied by homeowners under the voucher homeownership option during the calendar year that ends on or before the assessed PHA's fiscal year, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA's fiscal year. (15 points. HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. hVmoH+1Qy+UH(H6C|0G,F#g9B3Zy8S^[email protected]"NaA=sVC3`%FC1)f?&6\ _ 0 points. (v) The PHA has filled 60 to 79 percent of its mandatory FSS slots, but fewer than 30 percent of FSS families have escrow account balances. The PHA determines the overall poverty rate for its principal operating area using the most recent available decennial Census data. (ii) Fewer than 98 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. Section Eight Management Assessment Program (SEMAP) The Section Eight Management Assessment Program (SEMAP) measures the performance of the public housing agencies (PHAs) that administer the Housing Choice Voucher program in 14 key areas. Recent Presentations Content Topics Updated Contents Featured Contents. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999] If you have questions or comments regarding a published document please (2) HUD verification method: The IA annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. 0 points. 5 points. The PHA shall retain subcontractor certifications for 3 years. (1) This indicator shows whether the PHA correctly calculates tenant rent in the rental certificate program and the family's share of the rent to owner in the rental voucher program. 0 points. If you have questions or comments regarding a published document please Maps to be used by voucher families to locate non-poor neighborhoods and their services (schools, shopping, and religious institutions). You are using an unsupported browser. (2) HUD verification method: PHA data submitted on the SEMAP certification form concerning payment standards. Similar to current SEMAP indicator 10 points - fewer than 5% more than 2 months overdue; 5 points - 5-10% more than 2 months overdue; 0 points - more than 10% more than 2 months overdue; Possible incentives The maximum number of incentive points awarded to a PHA is 10, although the PHA may not be eligible to earn all incentive points. Litigation units and funding will be excluded from this indicator, and new increments will be excluded for 12 months from the effective date of the increment on the Consolidated ACC. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. (ii) 5 to 10 percent of all PHA reexaminations are more than 2 months overdue. (Information collection requirements in this section have been approved by the Office of Management and Budget under control number 2577-0215), [63 FR 48555, Sept. 10, 1998, as amended at 66 FR 50006, Oct. 1, 2001]. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40498, July 26, 1999]. HUD will then prepare a SEMAP profile for each PHA which shows the rating for each indicator, sums the indicator ratings, and divides by the total possible points to arrive at an PHA's overall SEMAP score. (i) The PHA's SEMAP certification states that the PHA reviewed utility rate data within the last 12 months, and adjusted its utility allowance schedule if there has been a change of 10 percent or more in a utility rate since the last time the utility allowance schedule was revised. 0 points. (1) This indicator applies only to PHAs with mandatory FSS programs. The following is a list of regulatory waivers eligible for expedited review: HOUSING QUALITY STANDARD (HQS) ENFORCEMENT The PHA must ensure that when a unit fails a HQS inspection if deficiencies are not corrected within the required time frame that the following occurs: 10 points. Most PHAs are scored under SEMAP every year (small, non-troubled agencies are scored every two years). Physical copies of these materials will not be shipped. 1437a, 1437c, 1437f, and 3535(d). ( 1) this indicator shows whether the pha has adopted a payment standard schedule that establishes voucher payment standard amounts by unit size for each fmr area in the pha jurisdiction, and, if applicable, separate payment standard amounts by unit size for a pha-designated part of an fmr area, which payment standards do not exceed 110 percent (1) The indicator: This indicator shows whether the PHA enters into HAP contracts for the number of the PHA's baseline voucher units (units that are contracted under a Consolidated ACC) for the calendar year that ends on or before the PHA's fiscal year or whether the PHA has expended its allocated budget authority for the same calendar year. HUD will conduct on-site reviews of PHAs rated troubled to assess the magnitude and seriousness of the problems. (ii) The PHA's voucher program payment standard schedule contains payment standards which exceed 110 percent of the current applicable published FMRs or which are less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). 30, 2000; 65 FR 58875, Oct. 2, 2000; 66 FR 50005, Oct. 1, 2001; 77 FR 32018, May 31, 2012; 81 FR 80583, Nov. 16, 2016]. HUD's Office of Public and Indian Housing has finalized a rule revising the Section 8 Management Assessment Program (SEMAP) lease-up indicator. Learn more about the eCFR, its status, and the editorial process. result, it may not include the most recent changes applied to the CFR. 0 points. (i) The PHA has filled 80 percent or more of its mandatory FSS slots and 30 percent or more of FSS families have escrow account balances. (2) HUD verification method: MTCS report - Shows number of families currently enrolled in FSS. information or personal data. 15 points. 0 points. 42 U.S.C. (i) The proportion of families issued rental vouchers during the last PHA fiscal year that have become participants in the voucher program is more than the higher of: (B) The proportion of families issued rental vouchers that became participants in the program during the six month period utilized to determine eligibility for success rate payment standards under 982.503(e)(1) plus 5 percentage points; and. 5 points. (1) This indicator shows whether, following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life-threatening HQS deficiencies are corrected within 24 hours from the inspection and all other cited HQS deficiencies are corrected within no more than 30 calendar days from the inspection or any PHA-approved extension. the hierarchy of the document. HUD initiated that proposal to align the SEMAP lease-up indicator with the process for measuring voucher management system leasing and cost data, which by statute must be done on a calendar year cycle. Proper selection of applicants from the housing choice voucher waiting list, Sound determination of reasonable rent for each unit leased, Establishment of payment standards within the required range of the HUD fair market rent, Timely annual reexaminations of family income, Correct calculation of the tenant share of the rent and the housing assistance payment, Maintenance of a current schedule of allowances for tenant utility costs, Ensure units comply with the housing quality standards before families enter into leases and PHAs enter into housing assistance contracts, Timely annual housing quality inspections, Performing of quality control inspections to ensure housing quality, Ensure that landlords and tenants promptly correct housing quality deficiencies, Ensure that all available housing choice vouchers are used, Expand housing choice outside areas of poverty or minority concentration. (f) Corrective action plans. The 14 indicators of performance show whether PHAs help eligible families to afford decent rental units at a reasonable subsidy cost as intended by Federal housing legislation. (1) This indicator shows whether the PHA maintains an up-to-date utility allowance schedule. 369 0 obj <> endobj Deconcentration bonus. 104% Semap Score. This is an automated process for endstream endobj startxref [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999]. Illinois Association of Housing Authorities (IAHA) - Home Page If you would like to comment on the current content, please use the 'Content Feedback' button below for instructions on contacting the issuing agency. or existing codification. PHAs with SEMAP scores of 60 to 89 percent shall be rated standard. (iii) More than 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. site when drafting amendatory language for Federal regulations: This final rule amends HUD's regulations for the Section 8 Management Assessment program (SEMAP), by revising the process by which HUD measures and verifies performance under the SEMAP lease-up indicator. Metropolitan PHAs will also be able to earn bonus points for their achievements in encouraging assisted families to choose housing in low poverty areas. If you have questions for the Agency that issued the current document please contact the agency directly. Litigation units and funding will be excluded from this indicator, and new increments will be excluded for 12 months from the effective date of the increment on the Consolidated ACC. As discussed above, there is a possibility that . SEMAP indicator information and the second a historical snapshot of the SEMAP information used for the most recent scored SEMAP. (iii) More than 10 percent of all PHA reexaminations are more than 2 months overdue. 0 points. here. There are 5 SEMAP indicators for which a PHA will need to select a Quality Control sample. (ii) Fewer than 98 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. b. Deconcentration Bonus Indicator. Additional SEMAP points are available to PHAs that have jurisdiction in metropolitan FMR areas and that choose to submit with their SEMAP certifications certain data, in a HUD-prescribed format, on the percent of their tenant-based Section 8 families with children who live in, and who have moved during the PHA fiscal year to, low poverty census tracts in the PHA's principal operating area. This indicator becomes initially effective for the second full PHA fiscal year following the date of HUD approval of success rate payment standard amounts. (ii) More than 2 percent of PHA tenant rent and family's share of the rent to owner calculations are incorrect. 5 points. (24 CFR 984.105 and 984.305). 5 points. Although the SEMAP performance rating will not be determined using the indicators in paragraphs (a) through (g) of this section, PHAs not subject to Federal audit requirements must still complete the SEMAP certification for these indicators and performance under the indicators is subject to HUD confirmatory reviews. Performance indicator means a standard set for a key area of Section 8 program management against which the PHA 's performance is measured to show whether the PHA administers the program properly and effectively. contact the publishing agency. 5 points. (i) The PHA's SEMAP certification states that, based on the PHA's quality control sample of tenant files, for at least 90 percent of families: (A) The PHA obtains third party verification of reported family annual income, the value of assets totalling more than $5,000, expenses related to deductions from annual income, and other factors that affect the determination of adjusted income, and uses the verified information in determining adjusted income, and/or documents tenant files to show why third party verification was not available; (B) The PHA properly attributes and calculates allowances for any medical, child care, and/or disability assistance expenses; and. For those PHAs, the SEMAP score and overall performance rating will be determined based only on the remaining indicators in paragraphs (i) through (o) of this section as applicable. The PHA's SEMAP certification also states that the reinspected sample was drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding the quality control reinspection) and was drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. The provisions of this paragraph (n) apply to the first SEMAP certification due after July 2, 2012. (i) The PHA's SEMAP certification states that the PHA's quality control sample of case files with failed HQS inspections shows that, for all cases sampled, any cited life-threatening HQS deficiencies were corrected within 24 hours from the inspection and, for at least 98 percent of cases sampled, all other cited HQS deficiencies were corrected within no more than 30 calendar days from the inspection or any PHA-approved extension, or, if any life-threatening HQS deficiencies were not corrected within 24 hours and all other HQS deficiencies were not corrected within 30 calendar days or any PHA-approved extension, the PHA stopped (abated) housing assistance payments beginning no later than the first of the month following the correction period, or took prompt and vigorous action to enforce family obligations. Look through the recommendations to determine which info you have to give. endstream endobj 375 0 obj <>stream The Office of the Federal Register publishes documents on behalf of Federal agencies but does not have any authority over their programs. 15 points. This contact form is only for website help or website suggestions. This section states the performance indicators that are used to assess PHA Section 8 management. (1) Submission of deconcentration data in the HUD-prescribed format for this indicator is mandatory for a PHA using one or more payment standard amount(s) that exceed(s) 100 percent of the published FMR set at the 50th percentile rent to provide access to a broad range of housing opportunities throughout a metropolitan area in accordance with 888.113(c) of this title, starting with the second full PHA fiscal year following initial use of payment standard amounts based on the FMR set at the 50th percentile rent. 1. (ii) The PHA's SEMAP certification includes the statements in paragraph (b)(3)(i) of this section, except that the PHA documents its determination of reasonable rent for only 80 to 97 percent of units sampled at initial leasing, if there is any increase in the rent to owner, and at the HAP contract anniversary if there is a 10 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. 10 points. The 14 key indicators of PHA performance are: How does SEMAP work? : Default under the Annual Contributions Contract (ACC). hbbd```b`` W>dL`h.XDI#0 &yzHO r Qb [email protected] [email protected]``  O Enhanced content is provided to the user to provide additional context. (c) If an PHA fails to correct a SEMAP deficiency within 45 calendar days as required, HUD may then require the PHA to prepare and submit a corrective action plan for the deficiency within 30 calendar days from the date of HUD notice. SEMAP Description: Ever wonder where your Section 8 Management Assessment Program (SEMAP) score comes from? Open the template in our online editor. Attributes of financial and regulatory incentives. NOTE: All materials needed for this course are available digitally in the "Getting Started With Your Course" dropdown, which can be accessed by using the "Content" tab above. The indicator shows whether the PHA has adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty or minority concentration; informs rental voucher holders of the full range of areas where they may lease units both inside and outside the PHA's jurisdiction; and supplies a list of landlords or other parties who are willing to lease units or help families find units, including units outside areas of poverty or minority concentration. If you have questions for the Agency that issued the current document please contact the agency directly. (b) The definitions in 24 CFR 982.4 apply to this part. The HUD notification letter shall identify and require correction of any SEMAP deficiencies (indicator rating of zero) within 45 calendar days from date of HUD notice. the SEMAP indicator at 985.3(a) Selection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reasonable Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed HA fiscal year for the SEMAP indicator at 985.3(e) HQS Quality Control . SEMAP enables HUD to ensure program integrity and accountability by identifying PHA management capabilities and deficiencies and by improving risk assessment to effectively target monitoring and program assistance. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999; 64 FR 67983, Dec. 3, 1999; 65 FR 16733, Mar. All 15 of the current SEMAP indicators will be covered. 3 points. (e) Use of administrative fee reserve prohibited. What regulations cover this program? PHA's quality control sample means an annual sample of files or records drawn in an unbiased manner and reviewed by an PHA supervisor (or by another qualified person other than the person who performed the original work) to determine if the work documented in the files or records conforms to program requirements. 0 points. PHAs with SEMAP scores of less than 60 percent shall be rated troubled. (2) HUD verification method: The independent auditor (IA) annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. ( 982.503 of this chapter.) . 1437a, 1437c, 1437f, and 3535(d). 5 points. View the most recent official publication: These links go to the official, published CFR, which is updated annually. (b) Standard rating. 5 points. (d) Monitoring. (24 CFR 982.405(a)). The indicator consists of 2 components which show whether the PHA has enrolled families in the FSS program as required, and the extent of the PHA's progress in supporting FSS by measuring the percent of current FSS participants with FSS progress reports entered in MTCS that have had increases in earned income which resulted in escrow account balances. This content is from the eCFR and is authoritative but unofficial. (n) Lease-up. (iii) The PHA's SEMAP certification does not support the statements in either paragraph (c)(3)(i) or (c)(3)(ii) of this section. (1) This indicator shows whether the PHA inspects each unit under contract at least annually. (i) The PHA's voucher program payment standard schedule contains payment standards which do not exceed 110 percent of the current applicable published FMR and which are not less than 90 percent of the current applicable published FMR (unless a higher or lower payment standard amount is approved by HUD). Notwithstanding paragraph (a)(1) of this section, HUD may elect not to conduct an on-site review of a troubled PHA, if: (i) The PHA has less than 250 assisted units; and. A rating on any of the indicators at 985.3(a) through 985.3(h) will be subject to change after HUD receives the PHA's annual audit report or after HUD conducts a confirmatory review if the audit report or the confirmatory review report contains information that the PHA's SEMAP certification concerning an indicator is not accurate. (1) This indicator shows whether voucher holders were successful in leasing units with voucher assistance. SEMAP deficiency means any rating of 0 points on a SEMAP performance indicator. (20 points. (1) Required reviews for troubled PHAs. 0 points. (A) The PHA has a reasonable written method to determine reasonable rent which considers location, size, type, quality and age of the units and the amenities, housing services, and maintenance and utilities provided by the owners; and. PHAs with a FYE of 3/31/22, 6/30/22 or 9/30/22 may request to waive the application of SEMAP in its entirety, but only if the PHA has SEMAP indicators that were-directly or indirectly-affected because of a disruption to PHA operations caused by the PHA's adoption of CARES Act waivers. 0 points. (a) High performer rating. The corrective action plan must: (2) Identify obstacles to goal achievement and ways to eliminate or avoid them; (3) Identify resources that will be used or sought to achieve goals; (4) Identify an PHA staff person with lead responsibility for completing each goal; (5) Identify key tasks to reach each goal; (6) Specify time frames for achievement of each goal, including intermediate time frames to complete each key task; and. 5 points. (24 CFR 982.305). (0 points.). Indicator 1 -Selection from Wait List D'JlX>z^1t k F>]0KAm# a(>R9/\2/7 b;pBxN1u\h:7rT3n @At5>%Z[w^mk&^!OM#IyBw_}1(@aN |v;OZGn[Q7h6!V)}Lw/#'#?xD52. a?"H[yyh [1}w0O u0 How does SEMAP improve program performance? What happens if a PHA does not perform adequately on any of the 14 indicators or is assigned an overall performance rating of troubled? 985.3(a) Selection from the Waiting List Quality Control Sample 1: Number of new admissions Quality Control Sample 2: contact the publishing agency. 20 points. 0 points. The Code of Federal Regulations (CFR) is the official legal print publication containing the codification of the general and permanent rules published in the Federal Register by the departments and agencies of the Federal Government. HUD must review the adequacy and monitor implementation of PHA corrective action plans submitted under 985.106(c) or 985.107(c) and provide technical assistance to help the PHA improve program management. This content is from the eCFR and may include recent changes applied to the CFR. (b) Notification to PHA. formatting. (iii) The percent of Section 8 families with children who moved to low-poverty census tracts in the PHA's principal operating area over the last two completed PHA fiscal years is at least 2 percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the end of the second to last completed PHA fiscal year. developer resources. An PHA that expends less than $300,000 in Federal awards and whose Section 8 programs are not audited by an independent auditor (IA), will not be rated under the SEMAP indicators in paragraphs (a) through (g) of this section for which the annual IA audit report is a HUD verification method. (A) The PHA has a written policy in its administrative plan which includes actions the PHA will take to encourage participation by owners of units located outside areas of poverty or minority concentration, and which clearly delineates areas in its jurisdiction that the PHA considers areas of poverty or minority concentration; (B) PHA documentation shows that the PHA has taken actions indicated in its written policy to encourage participation by owners of units located outside areas of poverty or minority concentration; (C) The PHA has prepared maps that show various areas with housing opportunities outside areas of poverty or minority concentration both within its jurisdiction and neighboring its jurisdiction; has assembled information about the characteristics of those areas which may include information about job opportunities, schools, transportation and other services in these areas; and can demonstrate that it uses the maps and area characteristics information when briefing rental voucher holders about the full range of areas where they may look for housing; (D) The PHA's information packet for rental voucher holders contains either a list of owners who are willing to lease (or properties available for lease) under the rental voucher program; or a current list of other organizations that will help families find units and the PHA can demonstrate that the list(s) includes properties or organizations that operate outside areas of poverty or minority concentration; (E) The PHA's information packet includes an explanation of how portability works and includes a list of portability contact persons for neighboring housing agencies, with the name, address and telephone number of each, for use by families who move under portability; and. 3. The indicator consists of 2 components which show whether the PHA has enrolled families in the FSS program as required, and the extent of the PHA's progress in supporting FSS by measuring the percent of current FSS participants with FSS progress reports entered in MTCS that have had increases in earned income which resulted in escrow account balances. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual HQS inspections is permitted. 20 points. 985.3 Indicators, HUD verification methods and ratings. (1) This indicator applies only to PHAs with mandatory FSS programs. HUD will conduct an on-site review Modified or Withheld: Not withstanding a PHAs SEMAP score, HUD may modify or withhold a PHAs overall performance rating 5 Indicators Require a Quality Control Sample Tenant File Review Indicators Indicator 1: Selection from the Waiting List Indicator 2: Rent Reasonableness Indicator 3: Adjusted Income (A) The PHA has a reasonable written method to determine reasonable rent which considers location, size, type, quality and age of the units and the amenities, housing services, and maintenance and utilities provided by the owners; and. This document is available in the following developer friendly formats: Information and documentation can be found in our (1) This indicator shows whether, at the time of admission and annual reexamination, the PHA verifies and correctly determines adjusted annual income for each assisted family and, where the family is responsible for utilities under the lease, the PHA uses the appropriate utility allowances for the unit leased in determining the gross rent. The provisions of this paragraph (n) apply to the first SEMAP certification due after July 2, 2012. (2) HUD verification method: This method is based on the percent of units leased under a tenant-based or project-based HAP contract or occupied by homeowners under the voucher homeownership option during the calendar year that ends on or before the assessed PHA's fiscal year, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA's fiscal year. user convenience only and is not intended to alter agency intent Slide 8: Indicators Requiring QC Sample. (ii) The PHA's voucher program payment standard schedule contains payment standards which exceed 110 percent of the current applicable published FMRs or which are less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). (iii) The PHA's SEMAP certification does not support the statements in either paragraph (b)(3)(i) or (b)(3)(ii) of this section. This document is available in the following developer friendly formats: Information and documentation can be found in our (c) Troubled rating. (24 CFR 982.305). (ii) The PHA's SEMAP certification includes the statements in paragraph (c)(3)(i) of this section, except that the PHA obtains and uses independent verification of income, properly attributes allowances, and uses the appropriate utility allowances for only 80 to 89 percent of families. 15 points. 0 points. Microsoft Edge, Google Chrome, Mozilla Firefox, or Safari. Corrective action plan means a HUD-required written plan that addresses PHA program management deficiencies or findings identified by HUD through remote monitoring or on-site review, and that will bring the PHA to an acceptable level of performance. 5 points. For purposes of this indicator, the PHA's principal operating area is the geographic entity for which the Census tabulates data that most closely matches the PHA's geographic jurisdiction under State or local law (e.g., city, county, metropolitan statistical area) as determined by the PHA, subject to HUD review. This section states the performance indicators that are used to assess PHA Section 8 management. result, it may not include the most recent changes applied to the CFR. MTCS is the Department's national database on participants and rental units in the Section 8 rental certificate, rental voucher, and moderate rehabilitation programs and in the Public and Indian Housing programs. We recommend you directly contact the agency responsible for the content in question. (2) HUD verification method: The IA annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. The Electronic Code of Federal Regulations (eCFR) is a continuously updated online version of the CFR. As provided in the preamble to the proposed rule, the Consolidated Appropriations Act, 2005 (Pub. (2) HUD verification method: MTCS report - Shows percent of reexaminations that are more than 2 months overdue. Title 24 was last amended 12/21/2022. 5 points. As a (24 CFR 982.405(b)). The eCFR is displayed with paragraphs split and indented to follow This content is from the eCFR and is authoritative but unofficial. - Regulations Relating to Housing and Urban Development, - Office of Assistant Secretary for Public and Indian Housing, Department of Housing and Urban Development, - Section 8 Management Assessment Program (SEMAP), https://www.ecfr.gov/current/title-24/subtitle-B/chapter-IX/part-985/subpart-A/section-985.3. Indicators, HUD verification methods and ratings. 4. (1) The indicator: This indicator shows whether the PHA enters into HAP contracts for the number of the PHA's baseline voucher units (units that are contracted under a Consolidated ACC) for the calendar year that ends on or before the PHA's fiscal year or whether the PHA has expended its allocated budget authority for the same calendar year. (1) This indicator shows whether newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. l! (F) PHA documentation shows that the PHA has analyzed whether rental voucher holders have experienced difficulties in finding housing outside areas of poverty or minority concentration and, if such difficulties have been found, PHA documentation shows that the PHA has analyzed whether it is appropriate to seek approval of exception payment standard amounts in any part of its jurisdiction and has sought HUD approval of exception payment standard amounts when necessary. (1) This indicator shows whether the PHA has and implements a reasonable written method to determine and document for each unit leased that the rent to owner is reasonable based on current rents for comparable unassisted units: At the time of initial leasing; if there is any increase in the rent to owner; at the HAP contract anniversary if there is a 10 percent decrease in the published fair market rent (FMR) in effect 60 days before the HAP contract anniversary. For purposes of this indicator, the PHA's principal operating area is the geographic entity for which the Census tabulates data that most closely matches the PHA's geographic jurisdiction under State or local law (e.g., city, county, metropolitan statistical area) as determined by the PHA, subject to HUD review. (iii) More than 10 percent of all PHA reexaminations are more than 2 months overdue. Housing and Urban Development, U.S. Department of Housing and Urban Development, 451 7th Street, S.W., Washington, DC 20410 (b) Applicability. (24 CFR 982.54(d)(1) and 982.204(a)). Either of these cases requires corrective action. (i) 98 to 100 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. Allocated budget authority will be based upon the PHA's eligibility, which includes budget authority obligated for the calendar year and any portion of HAP reserves attributable to the budget authority that was offset from reserves during the calendar year. HUD may determine that an PHA's failure to correct identified SEMAP deficiencies or to prepare and implement a corrective action plan required by HUD constitutes a default under the ACC. (b) Failure of an PHA to submit its SEMAP certification within 60 calendar days after the end of its fiscal year will result in an overall performance rating of troubled and the PHA will be subject to the requirements at 985.107. or existing codification. Please do not provide confidential There are fifteen indicators that measure the efficiency and compliance with federal regulations. SEMAP deficiency means any rating of 0 points on a SEMAP performance indicator. (24 CFR 984.105 and 984.305). High impact country, score not evaluated. 3 points. HUD also uses information reported on the SEMAP certification by initial PHAs concerning FSS families enrolled in their FSS programs but who have moved under portability to the jurisdiction of another PHA. Elderly : Semap . (B) Based on the PHA's quality control samples, drawn separately for applicants reaching the top of the waiting list and for admissions, documentation shows that at least 98 percent of the families in both samples of applicants and admissions were selected from the waiting list for admission in accordance with these policies and met the selection criteria that determined their places on the waiting list and their order of selection. These indicators are: Indicator 1: Selection from the Waiting List Indicator 2: Rent Reasonableness Indicator 3: Adjusted Income 0 points. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. (2) On-site reviews for small PHAs. (1) This indicator shows whether the PHA has adopted a payment standard schedule that establishes voucher payment standard amounts by unit size for each FMR area in the PHA jurisdiction, and, if applicable, separate payment standard amounts by unit size for a PHA-designated part of an FMR area, which payment standards do not exceed 110 percent of the current applicable published FMRs and which are not less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). The MTCS data used for verification cover only voucher program and regular certificate program tenancies, and do not include rent calculation discrepancies for manufactured home owner rentals of manufactured home spaces under the certificate program or for proration of assistance under the noncitizen rule. If the HUD verification method for the indicator relies on data in MTCS and HUD determines those data are insufficient to verify the PHA's certification on the indicator due to the PHA's failure to adequately report family data, HUD will assign a zero rating for the indicator. (i) The data submitted by the PHA for the deconcentration bonus shows that the PHA met the requirements for bonus points in paragraph (h)(1)(i), (ii) or (iii) of this section. The Electronic Code of Federal Regulations (eCFR) is a continuously updated online version of the CFR. The Section 8 Management Assessment Program (SEMAP) is designed to assess whether the Section 8 tenant-based assistance programs operate to help eligible families afford decent rental units at the correct subsidy cost. under the SEMAP lease-up indicator. The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual reexamination on Form HUD-50058 and to allow the processing of the data into MTCS. switch to drafting.ecfr.gov. (f) Upgrading poor performance rating. Each module of this training is self-paced and can be started or stopped at any time. (1) This indicator shows whether the PHA has and implements a reasonable written method to determine and document for each unit leased that the rent to owner is reasonable based on current rents for comparable unassisted units: At the time of initial leasing; if there is any increase in the rent to owner; at the HAP contract anniversary if there is a 10 percent decrease in the published fair market rent (FMR) in effect 60 days before the HAP contract anniversary. There are also certain other instances when PHAs may not receive a SEMAP score. (2) HUD verification methods: PHA data submitted for the deconcentration bonus, the IA annual audit report covering the PHA fiscal year entered on the SEMAP certification, and on-site confirmatory review if performed. hb```\@( \tGa`U.[7x)"8 rGFG0f,h @ZE"w2)131`:p:]/L51d~_@,Bp00fU=/``Z@ M= U.S. Department of (2) HUD verification method: MTCS report - Shows percent of tenant rent and family's share of the rent to owner calculations that are incorrect based on data sent to HUD by the PHA on Forms HUD-50058. (i) Fewer than 5 percent of annual HQS inspections of units under contract are more than 2 months overdue. -%) Waiting list 15 Reasonable rent 20 Adjusted income 20 UA schedule 5 HQS QC 5 HQS enforcement 10 Slideshow. (2) Notwithstanding an PHA's SEMAP score, if the latest IA report submitted for the PHA under the Single Audit Act indicates that the auditor is unable to provide an opinion as to whether the PHA's financial statements are presented fairly in all material respects in conformity with generally accepted accounting principals, or an opinion that the schedule of expenditures of Federal awards is presented fairly in all material respects in relation to the financial statements taken as a whole, the PHA will automatically be given an overall performance rating of troubled and the PHA will be subject to the requirements at 985.107. (l) Pre-contract housing quality standards (HQS) inspections. This indicator becomes initially effective for the second full PHA fiscal year following the date of HUD approval of success rate payment standard amounts. 5 points. Learn More (iii) More than 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. SEMAP Self-Assessment form Computer report listing tenant name, last time unit inspected, current annual inspection PIC Report Indicator 13 Lease-Up Possible Rating 20/15 BCHA Rating 0 The percent of units leased, or the percent of allocated budget authority expended during the last fiscal year average less than 95 percent. You can learn more about the process Purpose of SEMAP. Indicator # 1 measures if housing authorities are administering Waiting Lists correctly and pulling off applicants from the Waiting Lists in the correct order. December 1 2022. The official, published CFR, is updated annually and available below under The indicator shows whether the PHA has adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty or minority concentration; informs rental voucher holders of the full range of areas where they may lease units both inside and outside the PHA's jurisdiction; and supplies a list of landlords or other parties who are willing to lease units or help families find units, including units outside areas of poverty or minority concentration. HlTo0%blk; l{@}`(k!Ml'@JwdPv]^5wu=?L wLL$y NE "S Y,$MpP}1RUA_jj%te)AA()[email protected]_~DZ "%N\tQEFCl&I&Vq)),BJ\=((&4_ 1W?r}M C$*nQ{01!H. XyA90" ol L!"jE .L~xQ4{BD$\;5]-`vn)gh-[LFF >:dkOHH:1kvL`) u!y"$1yvPFi hc"!!$- n, Required actions for PHA with troubled performance rating. (ii) 5 to 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. As used in this part: Confirmatory review means an on site review performed by HUD to verify the management performance of an PHA. A separate drafting site (1) This indicator shows whether the PHA correctly calculates tenant rent in the rental certificate program and the family's share of the rent to owner in the rental voucher program. (See 985.3.). 10 points. (l) Pre-contract housing quality standards (HQS) inspections. (ii) The PHA's SEMAP certification does not support the statement in paragraph (g)(3)(i) of this section. Performance indicator means a standard set for a key area of Section 8 program management against which the PHA's performance is measured to show whether the PHA administers the program properly and effectively. SEMAP Indicators 2000 was the first year in which PHAs were formally evaluated under SEMAP. Units assisted under the voucher homeownership option and units occupied under a project-based HAP contract are included in the measurement of this indicator. (24 CFR 5.617). 5 points. This section states the performance indicators that are used to assess PHA Section 8 management. Nomenclature changes to part 985 appear at 64 FR 67983, Dec. 3, 1999. ( c) On-site confirmatory review. (F) PHA documentation shows that the PHA has analyzed whether rental voucher holders have experienced difficulties in finding housing outside areas of poverty or minority concentration and, if such difficulties have been found, PHA documentation shows that the PHA has analyzed whether it is appropriate to seek approval of exception payment standard amounts in any part of its jurisdiction and has sought HUD approval of exception payment standard amounts when necessary. 30 plus 1 for each 200 (or part of 200) over 2000. 10 points. (d) Changing rating from troubled. The audit objective is to determine whether 1) the public housing agencies' SEMAP processes are supported and appropriately represent program performance, 2) HUD's SEMAP verification procedures effectively assess agency-reported scores, and 3) the current SEMAP indicators are the best measurements of program performance. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999; 64 FR 67983, Dec. 3, 1999; 65 FR 16733, Mar. How does SEMAP improve program performance? PHAs that Receive an Expedited SEMAP Waiver. the SEMAP indicator at 985.3(a) Se-lection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reason-able Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal year for the SEMAP indicator at 985.3(e) HQS Recording | Slides | Transcript Module 3: Intake and Eligibility SEMAP Training for PHA Staff: Intake and Eligibility This module provides a closer look at indicators 1 and 13 which are related to managing intake. (iii) The percent of Section 8 families with children who moved to low-poverty census tracts in the PHA's principal operating area over the last two completed PHA fiscal years is at least 2 percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the end of the second to last completed PHA fiscal year. In recognition of this, HUD has afforded PHAs that meet certain criteria the opportunity to waive their Section 8 Management Assessment Program (SEMAP) scores in recognition of the pandemic environment. (d) Modified rating on an indicator. Upon receipt of the HUD written report on its on-site review, the PHA must write a corrective action plan and submit it to HUD for approval. (24 CFR 982.517). 15 points. (24 CFR 982 subpart K). (o) Family self-sufficiency (FSS) enrollment and escrow accounts. An MTCS report also shows the percent of FSS families with FSS progress reports who have escrow account balances. In addition, if HQS deficiencies are not corrected timely, the indicator shows whether the PHA stops (abates) housing assistance payments beginning no later than the first of the month following the specified correction period or terminates the HAP contract or, for family-caused defects, takes prompt and vigorous action to enforce the family obligations. It included development and launch of the Global Solar Atlas and Global Wind Atlas in . (1) This indicator shows whether, at the time of admission and annual reexamination, the PHA verifies and correctly determines adjusted annual income for each assisted family and, where the family is responsible for utilities under the lease, the PHA uses the appropriate utility allowances for the unit leased in determining the gross rent. If the PHA is a unit of local government or a state, a resolution approving the certification is not required, and the certification must be executed by the Section 8 program director. This program is designed for all employees in the Section 8/Housing Choice Voucher program. (ii) The PHA's SEMAP certification does not support the statement in paragraph (a)(3)(i) of this section. 0 points. Section Eight Management Assessment Program (SEMAP) indicators affected directly or indirectly because of the disruption to PHA operations caused by its adoption of CARES Act waivers. Overview of SEMAP. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual reexaminations is permitted. The Section Eight Management Assessment Program (SEMAP) is HUD's method for assigning objective ratings to public housing agencies (PHAs). HUD . If you would like to be among the first to know when the next Procedures Course will be held, please sign our Procedures Course Interest List. (i) The data submitted by the PHA for the deconcentration bonus shows that the PHA met the requirements for bonus points in paragraph (h)(1)(i), (ii) or (iii) of this section. 5 points. (ii) The PHA has filled 60 to 79 percent of its mandatory FSS slots and 30 percent or more of FSS families have escrow account balances. 20 points. (1) This indicator shows whether an PHA supervisor or other qualified person reinspects a sample of units under contract during the PHA fiscal year, which meets the minimum sample size requirements specified at 985.2 under PHA's quality control sample, for quality control of HQS inspections. The method for selecting the PHA's quality control sample under paragraphs (a), (b), (c) and (f) of this section must leave a clear audit trail that can be used to verify that the PHA's quality control sample was drawn in an unbiased manner. SEMAP certification means the PHA's annual certification to HUD, on the form prescribed by HUD, concerning its performance in key Section 8 program areas. PHAs with SEMAP scores of at least 90 percent shall be rated high performers under SEMAP. SEMAP also establishes a system for HUD to measure PHA performance in key Section 8 program areas and to assign performance ratings. If the PHA is a unit of local government or a state, the corrective action plan must be signed by the Section 8 program director and by the chief executive officer of the unit of government or his or her designee. Allocated budget authority will be based upon the PHA's eligibility, which includes budget authority obligated for the calendar year and any portion of HAP reserves attributable to the budget authority that was offset from reserves during the calendar year. SEMAP SELF-ASSESSMENT INDICATOR 6. What is the Section eight management assessment program? (24 CFR part 5, subpart F and 24 CFR 982.516). Topics: Notices & Rules Pertaining to SEMAP; HUD Forms 50058 and 52648; Understanding the SEMAP Indicators; Monitoring Performance Learn more about the eCFR, its status, and the editorial process. 16 plus 1 for each 100 (or part of 100) over 600. (i) 2 percent or fewer of PHA tenant rent and family's share of the rent to owner calculations are incorrect. Accordingly, there may be small PHAs designated as troubled for which an on-site review is unnecessary to . (ii) The PHA's SEMAP certification does not support the statement in paragraph (f)(3)(i) of this section. r}XLzX]>V.CoWeyL*r[pwuxUZMr;C!nCR~h$`*AonSYd M_ylp8 &&$7~h$L"c\^l/z2q6?Xj~([(c&+%`_h__]O/\Ehq^S$% J>OSmlv}=%Aiv.&#Gb"?LBP"@[%KlKCKt~[wZwe6C 0 points. Except as provided in paragraph (a)(2) of this section, HUD shall assess each PHA's performance under SEMAP annually and shall assign each PHA a SEMAP score and overall performance rating. The Code of Federal Regulations (CFR) is the official legal print publication containing the codification of the general and permanent rules published in the Federal Register by the departments and agencies of the Federal Government. The HUD notification letter shall identify and require correction of any SEMAP deficiencies (indicator rating of zero) within 45 calendar days from date of HUD notice. 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